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Disability and Access

Disability and Access

Making UT Austin Accessible and Welcoming for Students with Disabilities

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Brain Injuries Documentation Guidelines

Students seeking support services from Disability and Access (D&A) on the basis of a previously diagnosed Traumatic Brain Injury (TBI) must submit documentation that verifies their eligibility under Section 504 of the Rehabilitation Act, the Americans with Disabilities Act (ADA) and the ADA Amendments Act. The documentation must describe a disabling condition, which is defined by the presence of significant limitations in one or more major life activities. Merely submitting evidence of a diagnosis, and/or a discrepancy between ability and achievement on the basis of a single subtest score is not sufficient to warrant academic accommodations. Similarly, nonspecific diagnoses, such as individual attention problems, academic problems, and test difficulty/anxiety in and of themselves do not constitute a disability. The guidelines below are intended to provide guidance for the assessment process, including the areas that must be assessed in order for D&A staff to make appropriate decisions. Examples of specific tests that may be used within each area are available upon request. Please do not hesitate to contact D&A at (512) 471-6259 if you have any questions.


Students submitting documentation of physical and/or cognitive sequelae related to a traumatic brain injury (e.g., head trauma, CVA’s, tumors, other medical conditions) must submit evidence of a disabling condition with evidence of functional impairment in major life activities of relevance to the classroom.  Such documentation should include:

  1. DSM-5 or ICD Diagnosis (text and code): Detailed background information– including information obtained in diagnostic interviews, relevant hospital and/or rehabilitation records, history of premorbid functioning (including prior academic history and developmental history), any pertinent medical and psychological history, and a discussion of dual diagnosis, if present; this includes a history of any coexisting disorders that could affect functioning.As above, all testing/evaluation reports should be current (within the last three years), comprehensive, and have been conducted and signed by a qualified professional.  Qualified professional should not be related to the individual being assessed.
  2. Evaluation: Comprehensive neuropsychological evaluation– conducted after the injury, which includes, but is not limited to, the domains described above for learning and communication disorders. 
  3. Functional Limitations: Evidence of current impairment, including behaviors that significantly affect functioning, and how these relate to academics should be provided. A discussion of estimated premorbid functioning should also be included.Detailed information regarding residual physical or medical impairments– current treatment regimens, including current medications. Functional limitations should be determined WITHOUT consideration of mitigating measures (i.e. medication, etc.).  If condition is episodic in nature, level of functioning should be assessed based on active phase of symptoms.
  4. Accommodations: Suggested recommendations, modifications and/or accommodations.

 

General Guidelines for all  Disabilities
It is important to recognize that accommodation needs can change over time and are not always identified during the initial diagnostic process. A prior history of accommodation, without demonstration of current need, does not in and of itself warrant provision of a like accommodation.

D&A will make the final determination as to whether appropriate and reasonable accommodations are warranted and can be provided to the individual.

In addition to documentation as described above, transfer students should provide written verification of accommodations received (and dates served) from the previously attended school(s).

The diagnostic report, must include the name and title, and license number of the evaluator.  A verification form is available to assist in the documentation process.

All documentation submitted to D&A is considered confidential.

Documentation may be emailed to access@austin.utexas.edu

Documentation may be faxed to (512) 475-7730.

Documentation can be sent to the following address:

The University of Texas at Austin
Division of Student Affairs
Disability and Access
100 W Dean Keeton St. A4100
Austin, Texas 78712-0175

Brain Injury Documentation Guidelines (PDF)

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Contact Us

Call: 512-471-6259
Email: access@austin.utexas.edu
Schedule: Drop In/Office Hours

Typical response time is 1-3 business days between the hours of 8 am to 5 pm. Business days do not include weekends or holidays when the university is closed.

Visit our Contact Us page for more info.

NOTE: D&A has recently undergone a website update that may have impacted links on our website. Please email us regarding broken links so we can update them and provide you with the appropriate link.

D&A Online

D&A Student Portal

D&A Instructor Portal

Volunteer Notetaker Sign Up

Course Load Reduction / Medical Withdrawal

For more information please visit the CLR/MW page

Report a Campus Accessibility Barrier

Click here to report an accessibility barrier on campus.

Disability-Related Opportunities

Looking for scholarships, internships, research opportunities specifically for students with disabilities? Check out our list here!

Request A Presentation

Please visit our outreach presentation page and click the link at the bottom to fill out the form.

Connect with the Disability Cultural Center

The DCC supports disability community and education at UT. Learn more about the DCC.

 

 

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Support D&A

Interested in learning more about supporting Disability and Access?

Make a donation or contact:
Heather Miller, Director of Development for Student Affairs, heather.miller@austin.utexas.edu

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  • About
    • Our Services
    • Policies and Procedures
      • The Law
      • Confidentiality
      • Grievance Procedures
      • Maintenance of Records
      • Reactivation of Files
      • Student Rights and Responsibilities
    • Frequently Asked Questions
    • Contact Us
    • D&A Data
  • Future UT Students
    • Making the Transition to UT
    • How to Register with D&A
    • Documentation Guidelines
    • Accommodations and Services
    • Housing and Dining Accommodations
    • Placement Exams
    • Resources for Parents
  • Current UT Students
    • How to Register with D&A
    • Accommodations and Services
    • Using Accommodations at UT
    • Using Testing Accommodations
    • Assistive Technology
    • Course Load Reduction and Medical Withdrawal
    • Online Learning
    • Housing and Dining Accommodations
    • Student Volunteer Notetakers
  • Faculty/Staff
    • The Law
    • Rights and Responsibilities of Students and Faculty
    • The Basics: Providing Accommodations
    • Working with Students with Disabilities
    • Creating an Accessible Classroom
    • Frequently Asked Questions
  • Deaf/HH
    • Live Captioning Services
    • Sign Language Interpreter Services
    • Captioning Videos
  • Forms & Documents
  • Education and Resources
    • About Disabilities
      • Attention-Deficit/Hyperactivity Disorder (ADHD)
      • Autism
      • Visual Disabilities
      • Brain Injuries
      • Hearing Disabilities
      • Learning Disabilities (LD)
      • Medical Disabilities
      • Physical Disabilities
      • Psychological Disabilities
      • Temporary Disabilities
    • Outreach Presentations
    • Resource Library
    • Accessibility Champion Awards
    • Scholarships